Making Indian offices more productive with MDS

img17In today’s business scenario, the ability to get the right information to the right person at the right time has become essential for growth. With competition becoming fierce, reducing and controlling costs has become more important than ever. Making strategies to increase revenues or improving business processes, without factoring in document management, can be risky for any organisation.

As much as we try to create paperless office, we can’t do away with the fact that documents are the ‘lifeblood of business’. If documents are not managed in a centralised manner, it can get complicated and time-consuming, with employees wasting far too much time searching for or recreating information that already exists. It may also result in complicated and cumbersome document processes that deliver information too late, inaccurately, or not at all. If keyinformation related to business intelligence and strategic planning is buried in the wrong form, it is useless. No matter where they work, today’s workers can’t excel without the systems and processes to best manage information for them.

Ricoh’s Managed Document Services encompass the three fundamental elements of document management: capture (the creation of information), transform (how information moves around a business) and manage (processing information in a way to add business value). Before deploying Managed Docimg18ument Services, a thorough study of your business is required, how print and electronic information are used and stored.

By analysing the devices and printed information, Ricoh MDS works to optimise the infrastructure to make sure employees have the right support to do their jobs effectively. Details of user input and output behaviour are also examined. Printing management technologies are applied to maximise productivity, eliminate waste and costs, and govern the information. Finally, a careful check on related information security issues, the process are optimised to make them more efficient and effective.

Besides dramatically reducing operating and management costs, Ricoh MDS gives your employees rapid access to your information resources, empowering them to process information more efficiently. By relieving you of the burden of document management, it frees you up to focus on your core business, enhancing your productivity.

Besides dramatically reducing operating and management costs, Ricoh MDS gives your employees rapid access to your information resources, empowering them to process information more efficiently. By relieving you of the burden of document management, it frees you up to focus on your core business, enhancing your productivity.

To rise above the challenges and gain a competitive edge, with Ricoh MDS you can harness the power of your information so that you can get following benefits:

Respond faster for better customer satisfaction

Streamlining document processes helps customer-facing employees handle tasks with ease, and enables them to deliver the kind of personalised service. According to a recent Forrester global study, decision makers (79%) and individual contributors (89%) admit that there’s a gap between the customer experience they can deliver and what the customer wants.

Get more value out of information

Managed Document Service is all about moving information freely throughout the entire organisation. When you’ve made information available, adaptable, searchable, intelligible, portable and reusable, you have enhanced your ability to satisfy employees and customers, preempt competitors and run your business more profitably.

Cost cutting and control

Achieve greater control over print output and costs by tailoring MDS to your company’s needs. Detailed and accurate reports on your organisation’s printing costs can be sourced. You can monitor all the costs for procurement, usage and disposal of supplies at central point including trouble shooting and upgradation and management of devices. IT resources can be freed from managing your fleet and documents.

Efficiency and sustainability

You can attain better control and correct use of supplies such as toners and paper. Employees can learn how to optimise use of equipment and retain this knowledge via a single provider. Increase print fleet in line with business change. Organisation can switch to a more environment-friendly print technology.

Risk reduction

The downtime risks are reduced to ensure business productivity. You can enjoy reliable and predictable cost per print instead of having to spend more by procuring equipment or consumables individually. And also, enhanced security (where only authorised documents may be printed)

Conclusion

The demands of an office print environment are ever increasing. With this bearing a heavy weight on an organisation’s balance sheet, MDS will give an innovative approach to regain control over costs and to tackle issues in a rapidly-evolving information age. MDS also promotes clear environmental benefits via reduced paper and energy usage. Organisation’s overall business performance will improve via MDS and its suite of features.

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